Notice of China Insurance Regulatory Commission on the Issues Concerning Submission of Internal Audit Reports of Insurance Companies' Branches to the China Insurance Regulatory Commission's Dispatched Offices

中国保险监督管理委员会关于向保监会派出机构报送保险公司分支机构内部审计报告有关事项的通知

Promulgating Institution: China Insurance Regulatory Commission

Document Number: Bao Jian Fa [2008] No. 56

Promulgating Date: 07/08/2008

Effective Date: 08/01/2008

颁布机关:中国保险监督管理委员会

文      号: 保监发[2008]56号

颁布时间:07/08/2008

实施时间: 08/01/2008

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正文

To all insurance regulatory bureaus and insurance companies:

To implement the relevant provisions concerning the report, submitted by the internal audit departments of insurance companies to the insurance regulatory bureaus, of the information of audit conducted on the branches of such insurance companies, which are specified in the "Guidelines for Internal Audit of Insurance Companies", effectively bring into play the assistance and supervision of internal audit, and strengthen the supervision of insurance regulatory bureaus on internal control of insurance companies, we hereby give the notice on the following issues:

    各保监局、各保险公司:

    为落实《保险公司内部审计指引》关于保险公司内部审计部门向保监局报告其对分支机构审计情况的有关规定,有效发挥内部审计辅助监管的作用,加强保监局对保险公司内部控制的监管,现就有关事项通知如下:

I. Contents to be submitted. An audit report submitted to the local insurance regulatory bureau where the branch is located shall contain the following:

1. Title and number of the audit report;

2. Target and purpose of the audit;

3. Auditors and the audit period;

4. Important findings during the audit, which include the material issues of audit target on legality and compliance, financial accuracy, and completeness and validity of internal control. The description of issues shall be concise with key points stressed. A relatively large amount of issues of the same nature shall be gathered based on different categories;

5. The measures taken or to be taken by the audit target for the issues found during audit;

6. Signature or seal of the person in charge of the audit project.

       一、报送内容。向分支机构所在地保监局报送的审计报告应当包括如下内容:

    1、审计报告标题及编号。

    2、审计对象及审计目的。

    3、审计人员及审计期间。

    4、重要审计发现。主要报送审计对象在合法合规、财务真实性、内部控制的健全性和有效性等方面存在的重要问题。问题描述应当简明扼要、突出重点。对数量较多、性质相同的问题,应当进行分类汇总。

    5、审计对象对审计发现问题已经和即将采取的整改措施。

    6、审计项目负责人签章。

II. Subject responsible for submission. The internal audit report of a branch shall, in principle, be submitted by a provincial branch company.

1. Where the audit of a branch is conducted by its head office or a regional internal audit department, the internal audit report shall be submitted to the local provincial branch company in time which submits the report to the local insurance regulatory bureau within the time limit for submission.

2. For an audit conducted by a provincial branch company and its subordinate body, the audit report shall be submitted by the provincial branch company to the local insurance regulatory bureau.

       二、报送主体。分支机构内部审计报告原则上由省级分公司联系报送。

    1、分支机构审计由总公司或区域内部审计部门实施的,其内部审计报告应当及时发送当地省级分公司,由省级分公司按照报送时限转报当地保监局。

    2、对于由省级分公司及其下属机构组织实施的审计项目,其审计报告由省级分公司统一报送当地保监局。

III. Contact person for submission. Provincial branch companies of insurance companies shall designate one or two persons as the contact person(s) for the submission of audit reports, and report to local insurance regulatory bureaus for record-filing before September 1, 2008. The contact person(s) shall properly conduct contact and coordination for the submission of audit reports. Any change in contact person(s) shall be reported to the insurance regulatory bureaus within ten days after the change takes place.

       三、报送联系人。各保险公司省级分公司应当确定1-2人作为审计报告报送的联系人,并于2008年9月1日前报当地保监局备案。联系人应当认真做好各项审计报告报送的联系和协调工作。联系人发生变动的,应当在10日内及时告知保监局。

IV. Time limit for submission. Provincial branch companies shall submit, to the local insurance regulatory bureaus, all the internal audit reports completed in the previous quarter both in written and electronic formats within the first month of each quarter.

       四、报送时限。各省级分公司应当在每季度的第一个月内将上季度定稿完成的各项内部审计报告以书面和电子形式全面报送当地保监局。

V. Requirements for submission. Insurance companies shall submit to regulatory authorities the relevant internal audit reports on a timely, comprehensive and faithful basis. For any insurance company that refuses to submit, or submits internal audit reports in delay or in an unfaithful way or conceals internal audit reports, China Insurance Regulatory Commission will impose punishment in accordance with the relevant provisions and subject the relevant personnel to liabilities. The insurance regulatory bureaus may check the authenticity of the internal audit reports through a spot test of audit project and working paper review, and verify the rectification situation of the issues detected during the audit.

       五、报送要求。各保险公司应当及时、全面、真实地向监管机构报送相关内部审计报告。对于拒不报送、拖延报送、虚假或隐瞒报送内部审计报告的,保监会将依照有关规定给予处罚,并追究相关人员的责任。各保监局可以通过审计项目抽查、工作底稿复核等措施核查内部审计报告的真实性,并对审计发现问题的整改情况进行核实。

VI. Establish a summarization and analysis system for internal audit reports. Insurance regulatory bureaus shall establish a system for the receiving, use, archiving and confidentiality of internal audit reports, and conduct regular summarization and analysis on internal audit reports to obtain a better understanding of the insurance market situation and internal control in insurance companies within their respective jurisdiction and provide reference information for the analysis and daily supervision and management of the market within their respective jurisdiction.

       六、建立审计报告汇总分析制度。各保监局应当建立内部审计报告的收文、使用、归档和保密制度,定期对内部审计报告进行认真汇总分析,更好地掌握辖区内保险市场情况和保险公司内控情况,为辖区内市场分析和日常监管提供参考。

VII. Handling of the issues detected during the audit. Where an insurance regulatory bureau considers it necessary, investigation may be conducted on the issues disclosed in the internal audit reports which are in violation of supervision and management provisions. If the violation is not severe and the insurance company concerned resolves the issue in time and no damage is caused, the insurance company concerned will not be punished. If the violation is severe but the insurance company concerned resolves the issue promptly and successfully, the insurance company concerned may be exempted from punishment or subject to mitigated punishment, as the case may be. For any insurance company that fails to organize the correction of the issues detected during the audit, the insurance company concerned will be subject to severe punishment in accordance with administrative penalty procedures.

       七、审计发现问题的处理。对于内部审计报告揭示的违反监管规定的问题，保监局认为有必要的，可以立案调查。违规行为情节较轻，保险公司及时纠正，没有造成危害的，免予处罚;情节较重，但保险公司整改及时，处理到位的，可酌情免予或减轻处罚;对于审计发现问题不认真组织整改的，应当根据调查结果，依照行政处罚程序从重处罚。

This Notice shall become effective from August 1, 2008.

   本《通知》自2008年8月1日起开始实施。

China Insurance Regulatory Commission

July 8, 2008

中国保险监督管理委员会

二○○八年七月八日